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Advice & Learning COVID-19 Weddings

Booking wedding suppliers during lockdown

There is no question that anyone planning a wedding in the last 18 months deserves a medal. However if you are anything like myself and got engaged recently (Congratulations!) then you are just starting your wedding planning journey and who knows how the next 12 months is going to turn out. When it comes to booking your wedding suppliers during lockdown you might be feeling a little overwhelmed, deflated and lost on where to start.

I know from personal experience that it’s difficult to start planning for your wedding day when you aren’t able to visit any venues or meet your suppliers in person. It is entirely possible though to start planning your wedding day in the virtual world, and enjoy the process. A lot of the research can be done with your laptop on your lap, and a glass of wine in hand with the latest Netflix binge on in the background.

I’ve popped together some advice and a few encouraging words for anyone booking suppliers during lockdown. I hope it helps and don’t forget to get in touch with me if you have any questions or would just like to chat.

Booking a WEDDING venue

Venues are likely to be handling postponements from 2020 and early 2021 weddings that are moving into late 2021 and 2022 dates. This doesn’t mean that you shouldn’t enquire with them, especially if you are hoping for a peak season summer wedding – you need to find a venue soon.

It’s not going to be the same as seeing the wedding venue in person, however attending online virtual tours is a good way to shortlist potential venues. You’ll get a good feel of the venue and whether it’s going to suit your style as well as having the opportunity to ask venue staff any questions. 

Do your supplier research

Booking your wedding suppliers during lockdown might require a bit more research than before to help you feel confident in your choices. The bonus is that you probably have so much more time to immerse yourself into it. It’s so much fun to discover new, interesting suppliers and also getting to know who you are booking to be part of your day really well.

If you aren’t sure where to start your search, there are lots of tools at your fingertips for finding a variety of professional suppliers in your area. Instagram is a great tool, you can use the search function to find specific suppliers by location and hashtags. You can also search via the style of wedding you are hoping to create for example “Wedding Planner Surrey” or “documentary photographer uk.” You can also use Pinterest to find not only inspiration but also suppliers. Make sure to check out all your suppliers websites, social media profiles and google reviews.

MEET SUPPLIERS ONLINE

Don’t be afraid to jump on a call with a supplier. Lots of wedding suppliers will be offering free, no obligation discovery calls and these are great opportunities to meet the person you are considering working with. If you’ve done your research and have been silently stalking them for a week or two then why not reach out and have a chat. The only way you’ll truly find out if that person is right for you and your wedding day is by meeting them. We aren’t able to catch up over a coffee at the moment but a video call can really go a long way.  

(P.S. You can book in a 30 minute chat with me here! )

ASK QUESTIONS

If you are feeling unsure about spending a large sum of money with a supplier when the world still feels a bit topsy turvy then ask them if they have a payment plan option to help you spread the costs and feel more secure. It’s also important to ask about their COVID-19 / postponement policies. I’m not saying it’s going to happen, all fingers crossed but you really never know. Booking a supplier you love and are happy with their terms and conditions is important. 

WORK WITH A WEDDING PLANNER

The clue is in the name but Wedding Planners, plan multiple weddings all year around. We really are the experts in the wedding industry. If you are anything like me then you are hoping to only get married once, meaning that most people only plan a wedding once. With this in mind how are you meant to know who the best cake maker in your town is? Or where to hire gold cutlery from at the best price? The wedding industry is vast, and as fun as it is planning a wedding sometime you can get a bit lost.

If you aren’t in a position to hire a wedding planner to help with planning your entire wedding then have a look at one to one consulting options. Speaking to a well-connected, industry professional will help you to book suppliers with confidence, especially when the world feels a little bit unpredictable. 

I offer bespoke in depth virtual wedding planning services or shorter 1:1 Q&A consultations which are easily accessible. You can also ask me about payment plans, and i’ll send you my wedding planning templates for free.

I hope this quick read has helped you with your next steps and you feel more confident in booking your wedding suppliers during lockdown. Book in a call, email me or DM me on instagram to chat more about how I can help you on your wedding day.

Emma x

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Categories
Advice & Learning COVID-19 Weddings

Live streaming your wedding day

Change is part of life. Getting comfortable with change and accepting what you can’t control will help to focus on what you can control. We don’t know what the rest of 2021 is going to bring, but you might have decided that when weddings can go ahead you are going for it no matter what. Live streaming your wedding day is a great option if you aren’t able to have the same amount of people present as you originally planned.

Using a live streaming platform gives you the opportunity to include everyone, and include guests who aren’t able to attend the day in person. I’ve put together a few live streaming options for you to have a look at, as well as some important considerations to maximise the opportunity.

A FEW TOOLS TO HELP YOU LIVE STREAM YOUR WEDDING

Google Hangouts
With Google Hangouts you are able to live stream to up to 10 devices. These devices can join a free hangout and videos are automatically streamed to YouTube where other permitted guests can watch too. The video is then saved to YouTube for you to keep and re watch.

Facebook Live
Most of us know how to use Facebook which makes it easy to use and easy to access. You can choose who can see your broadcast and watchers can react and comment live. Best thing of all? It’s free! You could also create a private group for all your guests to have virtual party.

Livestream 
Livestream is a free service and suitable for Android and iOS operating systems but is also super-popular with professionals using high quality cameras. This means your photographer or videographer might already know a thing or two and be able to set it up quickly. Videos can be saved to the cloud for 30 days for your to rewatch.

Making the most of live streaming your wedding

Ask someone to be in charge. Giving someone responsibility for over seeing the live streaming of your wedding is going to make the most of the opportunity. If it’s left to everyone then you risk no one helping, sadly this means that not everything will be captured for your guests at home. You could ask your Wedding Planner or on the Day Coordinator to help. If you don’t have one then try a trusted groomsmen or bridesmaid. Your photographer or videographer might also be able to help you with a solution or a member of staff at the venue.

Make the party virtual. If you really want to create a sense of community and party vibe even with those people at home then why not create a private facebook group to share moments from the day, you can live stream into the group, play music and also encourage group members to share funny photos and stories of you. It’s like an extended best man’s speech with multiple guests able to pitch in and share in the fun.

If you are opting for a DIY approach to live streaming then investing in a professional microphone that attaches to your phone might be a good consideration, especially if your ceremony is outside. This year especially we have all been on virtual calls that are full of background noise and impossible to hear the person speaking. Don’t let you guests miss a single word of your ceremony! Something like this could help.

Choosing the right location for your camera set up is going to be important. Think about a good location prior to the wedding date and make arrangements with the person you’ve asked to be in charge ahead of time. You want to make sure you have a good view and good sound to you and your partner but you don’t want to obstruct the guests in the rooms view, or for the camera to be too far away to pick up the sound.

If you are looking to live stream your wedding or even make adjustments following any COVID-19 wedding guideline updates and need a help hand then please do reach out to me. Just book a free discovery call below or discover more about my services here.

Have a lovely week,

Emma x

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